Beacon

Managing events - Emailing event attendees and printing lists of event attendees

Updated 15 days ago

So, you have your event set up in Beacon. Lots of people are signed up, and you're excited to get started. But how do you contact those attendees? And how do you print a list of them to ensure you're allowing the right people into your event?

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link Emailing Event Attendees

Click into your People view. This will show you all of the people in your Beacon accounts, so we'll need to filter further.

Example1

To filter, select the 'Filter' option at the right hand side of the page. Click 'Add Filter', and then select 'Related Event Attendees' - the defult is set to show 'Number of Event Attendess is greater than 0' - and this is exactly what we want!

This will show all people who have registered to attend all of your events - so we'll want to filter further to ensure that we're only showing people who have signed up to attend the specific event you're dealing with.

Example2

To do this, click 'Filter Event Attendees'. Click 'Add Filter', then from the dropdown select 'Event'. You can then type in the name of the 'Event'you're focusing on.

Click back to your people list, and you should see a custom list that only shows people who'll be attending the event you want to contact them about.

How you email your attendees will depend on if you have Mailchimp connected to your Beacon account. If you don't, but do use Mailchimp, then go ahead and connect them before you continue reading (trust me, it'll make things much easier!) indy

link Emailing Event Attendees (with Mailchimp)

To email your event attendees through Mailchimp, simply select all (the top checkbox), and then click the 3 dots that appear next to the number of people in the list. From the dropdown, select 'Export to Mailchimp', and you'll then be asked to select a Mailchimp Audience and Tag to export them to. Once done, click 'I have permission to email these people', and hit 'Export Now' example3

If you don't use Mailchimp, you'll want to export your event attendees so you can email them through your preferred client.

link Exporting Event Attendees

If you've exported any of your data before, this should be fairly straightforward. Follow the stepshere for emailing Event Attendees I recommend utilising Export Templates, as you'll likely only want to export the name and email addresses of those you want to contact. Exporting to a CSV will enable you to copy and paste as required.

link Printing a list of Email Attendees

To print a list of email attendees, follow the steps above, but I recommend exporting to a PDF this time. You can then print the PDF and utilise it to check who'll be coming to your event.

All that's left is to sit back, and to enjoy your event!

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