Collecting signups with Beacon

Beacon makes it easy to collect signups online. There's no code to write, plus we take care of a lot of the things you probably don't want to worry about, like:

• Data entry - so the data ends up in the right place
• Linking records - so new signups are linked to other records
• GDPR - keep your contact preferences up to date
• Email acknowlegements - so sign ups get notified

Note: Signup forms can be used for a wide variety of custom uses. See here for more details.

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link Quick start: Set up a simple signup form

link Create your form

1. Go to Forms in the sidebar

2. Click the Create form button, give your form a name (this will be shown on the form), and choose Signup from the form type dropdown.

3. Click Create. Your form is already set to go - click the View form button in the top right to view your form with the default sections.

4. (Optional) Add a logo and choose a colour for the banner and buttons.

Tip: A logo with a transparent background usually works best.

Tip: We find darker or brighter colours work better than light colours!

5. (Optional) Customise the sections of your form by adding sections and fields.

6. That's it! Try running a test registration through the form. After the form is submitted, you'll see that the following happens automatically:

• A new Person record has been created
• The person who submits the form is acknowledged immediately via email
• You've been notified via email that the donation happened

Tip: Forms can do lots more than just take sign ups! Click here to learn more

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link Acknowledging sign ups

When someone signs up via a Beacon form, Beacon immediately sends an acknowledgement email to them.

You can customise the subject and content of this email, as well as the team member who the email is from in the acknowledgement area of the form settings.

link Getting notified

It can be useful to know when someone has made a new sign up through one of your forms.

In the notifications section, you can customise who receives email notifications from Beacon each time a sign up is made, as well as the subject and content of the email.

link Fixed data

When signup forms are submitted, we automatically create the relevant records in your Beacon database. There's no manual entry.

Each time a new signup is created, you may want to make sure it's categorised in the right way. For example, you could set some of the following on all new signups:

• Interests - 'Newsletter'
• Notes - 'Signed up online via a Beacon form'

This is how the fixed data section helps you. It makes it easy to segment your data going forwards.

When new signups or people are created via a Beacon form, Beacon auto-sets the fixed data on each record created (as well as the data that comes from the form).

You can customise the fixed data that Beacon sets to fit your needs.

link Creating other record types

Signup forms are a special case - they can create almost any other record type. This is because signups are based on the Person record type, which is linked to most other records.

For example - You can create or add details to Organisation, Campaign members, Event attendees, Legacies, and Tasks (and if you've created custom record types, probably those too!).

Here's a few things other Beacon users are employing, to get your ideas flowing!

• Collect new supporters as newsletter subscribers
• Enrol people that would like to volunteer for your charity
• Encourage and track downloads of learning resources
• Collect ID details for verification
• Submit CVs or presentations (which are displayed in a Person record)
• Automatically create new tasks to contact fundraisers for a challenge event
• Set up legacy commitments, including assigning executors

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For more details on generally customising forms, see our main forms guide.